Privacy and cookies
Introduction
InvoicePulse prioritizes the protection of your personal data. Through our website, personal data is processed. For instance, we store data when you visit our website and create an account or request information. Additionally, InvoicePulse processes personal data of (contact persons, staff, and representatives of) clients who use our services and products, as well as that of suppliers. Valuing your privacy highly, we ensure that your personal data is processed and secured with care, adhering to the laws and regulations regarding personal data protection, such as the General Data Protection Regulation (GDPR).
In this privacy statement, we explain which personal data we collect, for what purpose we do this, and with whom it can be shared. We may amend the privacy statement if new developments warrant. The most current privacy statement is always available on our website. Moreover, we will inform you via email or another electronic means about material changes. The latest version was updated on March 4, 2024. Please consult this privacy statement regularly to stay informed about changes.
The responsible party within the meaning of the GDPR for the processing of personal data as described in this privacy statement is InvoicePulse, with contact details found at the bottom of this privacy statement.
When does this privacy statement apply?
This privacy statement applies to all personal data collected and processed by InvoicePulse from visitors to InvoicePulse's websites (invoicepulsesoftware.com, invoicepulse.nl, etc.) and from (contact persons, staff, and representatives of) customers who use our services and products, as well as suppliers.
This privacy statement does not apply to the use and processing of personal data from third-party websites that can be accessed via hyperlinks on our website. Additionally, InvoicePulse is in no way responsible for third-party advertisements.
What data does InvoicePulse gather and for what purposes?
When you visit our website
When you visit our website, we process personal data about you. The data collected on InvoicePulse's website includes information about your visit to our website (collected through cookies and similar technologies, see also below). We have configured analytical software (Google Analytics) in accordance with the instructions of the Data Protection Authority to minimize the impact on your privacy.
If you use our products and services
We process personal data of (contact persons, staff, and representatives of) our customers, such as name, email address, telephone number, position, and (where relevant) signature. We process this personal data based on our legitimate interests to draft agreements with our customers, to communicate and maintain contact with our customers, for example, when there are questions about our products or services, and to execute the agreement InvoicePulse enters into with its customers.
Do we use cookies?
We use various types of persistent and session cookies. A cookie is a small text file placed on your computer, smartphone, or another device when you visit our website. Session cookies are deleted after closing the browser and are related to a single visit. With the help of persistent cookies, which, depending on the type of cookie, remain stored for several years, we can recognize you on subsequent visits to our website.
Functional or Necessary Cookies
Necessary and functional cookies are used to facilitate logging into our website and to remember your settings and preferences on return visits. These cookies are essential for our website and can be placed without your consent.
Analytical Cookies
Analytical cookies are used to examine website visits. We track how you visit our website, how often, and how long you visit certain pages, and what your click and browsing behavior is. We use this information to better understand which parts of our website are of interest to our visitors and to improve the quality of our website.
Marketing Cookies
These cookies are placed only with your consent. Our website contains 'embedded' YouTube videos. YouTube, for this purpose, places cookies, among other things, to record video preferences and track interaction with the videos. In addition, marketing cookies are placed on our website by and through third parties, such as Meta Platforms, LinkedIn, and Google, to display advertisements tailored to and relevant for the website user.
| Name | Purpose/Description |
|---|---|
| _cf_bm | This cookie is used to distinguish between humans and bots. This is beneficial for the website, in order to make valid reports on the use of their website. |
| __cfruid | This cookie is a part of the services provided by Cloudflare - Including load-balancing, deliverance of website content and serving DNS connection for website operators. |
| li_gc | Stores the user's cookie consent state for the current domain. |
| JSESSIONID | Preserves users' states across page requests. |
| bscookie | This cookie is used to identify the visitor through an application. This allows the visitor to login to a website through their LinkedIn application for example. |
| _ga | Registers a unique ID that is used to generate statistical data on how the visitor uses the website. |
| _ga_# | Used by Google Analytics to collect data on the number of times a user has visited the website as well as dates for the first and most recent visit. |
| hubspotutk | Registers statistical data on users' behaviour on the website. Used for internal analytics by the website operator. |
| IDE | Collects data on visitor behaviour from multiple websites, in order to present more relevant advertisement - This also allows the website to limit the number of times that they are shown the same advertisement. |
| YSC | Registers a unique ID to keep statistics of what videos from YouTube the user has seen. |
| VISITOR_INFO1_LIVE | Tries to estimate the users' bandwidth on pages with integrated YouTube videos. |
How long do we retain your personal data?
Your personal data will not be retained for longer than is reasonably necessary for the purposes for which the data was collected. For the retention periods of cookies, please refer to the cookie section of this privacy statement.
To offer our services as effectively as possible, we store the data you provide. As long as your account remains active, the data will be retained. If you terminate the service or if your account has not been used for a period of 3 years, we will delete the data. Data from (contact persons, staff, and representatives of) our customers and suppliers are retained as long as we have a (contractual) relationship and in accordance with our legal retention periods for a period of 7 years after the termination of the (contractual) relationship.
Which parties have access to your personal data?
It is possible that InvoicePulse shares certain personal data with third parties as reasonably necessary for the execution of its services and processing of personal data for the purposes mentioned above. These parties include:
- IT partners responsible for hosting and maintaining the website;
- Other partners from whom we use cookies, plug-ins, applications, and/or other software on the website (see the section on cookies);
- IT partners responsible for hosting and maintaining our applications;
- Partners who assist us in sending marketing emails;
- Other third parties necessary for the execution of our services and products.
We never sell, distribute, or lease your personal data to third parties without your consent for the purpose of using the data for direct marketing. Only if InvoicePulse is legally required to do so, personal data is provided to regulators, tax authorities, and law enforcement agencies.
How do we protect your personal data?
InvoicePulse handles your personal data with care. We implement appropriate technical and organizational measures to protect your personal data against loss, destruction, or unlawful use, which are reasonable considering the associated costs and the nature of the personal data. For instance, the data you enter on the website is encrypted and sent via a Secure Socket Layer (SSL) connection, and the data is stored on secure servers of InvoicePulse or those of a third party with whom we collaborate.
Access, correction and removal
You may request access to your personal data at any time. You can also request us to correct, supplement, delete, or shield your personal data if they are incorrect, incomplete, or irrelevant, or otherwise processed in violation of a legal provision. You have the right to object to the processing of your personal data. If you have given consent for the processing of personal data, you have the right to withdraw this consent. You also have the right to data portability.
If you have complaints about how we handle your data, please let us know so we can address it. You also have the right to file a complaint with the Data Protection Authority.
Any queries, objections, request for access, correction and/or removal of personal data may be addressed to:
Email: info@invoicepulsesoftware.com
Headquarters:
123 Innovation Drive
Suite 456
Tech Park, CA 90210